From revenue leakage to recovery.
An accounts receivable black hole created by complex invoice formats and missing data. Millions in revenue at risk. The issue flagged for compliance and mandated for immediate resolution by the C-suite.
The Challenge
A global logistics and B2B payments firm processed invoices from 500+ vendors across 30 countries. Each vendor had their own format — different layouts, currencies, date formats, and line item structures.
Manual processing created a cascade of problems: data entry errors, unmatched payments, and growing reconciliation gaps. The AR team spent more time chasing exceptions than collecting revenue. A compliance audit flagged the issue as a material risk requiring immediate remediation.
The CFO's mandate: fix the leakage, achieve compliance, and do it in 30 days.
The Constraints
- 500+ vendor invoice formats with no standardization
- 30-day compliance deadline — non-negotiable
- Must integrate with legacy ERP (SAP) without modification
- Multi-currency processing with real-time exchange rate application
- Audit trail requirements for every extracted and matched value
The Approach
We deployed Structurify, our enterprise extraction engine, configured for high-volume invoice processing with zero tolerance for errors.
Week 1: Analysis & Schema Design
Analyzed 200 sample invoices to identify all format variations. Defined target schema mapping to SAP requirements. Established confidence thresholds and exception routing rules.
Week 2: Extraction Pipeline
Deployed Structurify with invoice-specific extraction models. Configured multi-currency handling. Built validation rules against master data.
Week 3: Integration & Testing
Connected to SAP via existing APIs. Ran parallel processing against manual workflow. Achieved 99.2% accuracy on first pass.
Week 4: Production & Remediation
Went live on all invoice streams. Processed backlog of 3,000 unreconciled invoices. Achieved full compliance certification.
The Results
"We finally have a monitored, predictable AR pipeline. Exceptions that took hours now take minutes. The compliance team can actually audit us now — and that's a good thing."
— Chief Financial Officer
The Capability
This engagement was powered by Structurify, our enterprise document extraction engine. Structurify transforms unstructured documents into clean, structured data with deterministic accuracy — the foundation for downstream automation and analytics.
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